Privacy Policy

1. WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR DATA.

Contact details of the person responsible:

Name: INSIDE REALITY AG (hereinafter referred to as INSIDE REALITY)
Registered office: Bahnhofplatz 11, 4410. Liestal
VAT NUMBER: CHE-426.214.579

Contact details of the Data Protection Committee: to resolve any question you may have, you can contact them by e-mail: [email protected]

2. SCOPE OF THE POLICY

When you access and use this website, participate in any activity organised by us, or use any other means that involves the processing of personal data, you agree to accept this Privacy Policy, as well as the provisions contained in the Legal Notice and the Cookies Policy.

At INSIDE REALITY we provide you with information so that, prior to filling in your personal data, you can access the Privacy Policy and any other relevant information regarding Data Protection.

This Privacy Policy may be modified by the owner of the website when necessary, but we will communicate it to you through the website or by other means so that you can be aware of it and continue to use our “Services”. By continuing to use our “Services” after we have informed you of the aforementioned modifications, you agree to them, except in those cases where express consent is required.

3. FUNDAMENTAL PRINCIPLES

We will never ask for personal information unless it is actually necessary to provide the services that are requested.
We will never share users’ personal information with anyone, except as provided in this Privacy Policy, to comply with the law, or with your express permission.
We never use your personal data for any purpose other than that expressed in this privacy policy.

4. FOR WHAT PURPOSES DO WE USE YOUR PERSONAL DATA?

INSIDE REALITY may process personal data collected from this website and/or by users through the INSIDE REALITY website for the following purposes:

Contact: to manage the personal data of users who contact INSIDE REALITY through the contact form that INSIDE REALITY makes available to the user. Your data will be processed in order to manage this contact, schedule meetings, provide information on products and solutions, provide information to the media that request it, and deal with any queries, doubts, requests or comments that you send us through the channels provided for this purpose on our website.
Talent: The personal data of users who wish to participate in our recruitment processes are collected through the “Work with us” section available to the public through the web pages. The data provided will be processed in order to manage the reception of CVs sent to INSIDE REALITY, as well as to analyse the candidate’s professional profile and, where appropriate, to enable participation in INSIDE REALITY’s recruitment processes. In this section of the website, we will inform you in detail about the processing of personal data that will be carried out, and we will ask for your consent.
Event registration. The personal data of users interested in participating in any of the events, whether in person or online, will be processed by INSIDE REALITY or any other third party participating in the event, in order to process the request made by the user and, where appropriate, to carry out the necessary actions in relation to the organisation and management of the requested event registration.
Satisfaction surveys. INSIDE REALITY carries out personalised surveys to assess the level of satisfaction of its clients with the services provided by them, as well as those attending any event organised by INSIDE REALITY.
Promotions: The personal data of users collected through the registration of the user as a participant in any of the Promotions (e.g.., competitions, prize draws, etc.) made available by INSIDE REALITY on its websites, will be processed for the purpose of managing the development of the promotion in question, communicating the winner/s of the promotion, delivering the corresponding prize to the winner/s, as well as for managing INSIDE REALITY’s compliance with any legal and tax obligations applicable to it as the organiser of the promotion in question.

In any case, data processing will be carried out in accordance with the terms and conditions established in the Promotional Terms and Conditions, which may establish other specific processing purposes depending on the promotional mechanism. INSIDE REALITY will in all cases make available the Promotional Legal Terms and Conditions, which users may consult prior to participating in the promotion and which must be accepted by users prior to participating in the promotion.

Where the user chooses to register for the Promotion through the social connectors of social networks where the user has a personal account, (e.g., Facebook, X (formerly Twitter), Instagram, etc.), the personal data and information that the user authorises the social networks to provide to INSIDE REALITY, by clicking on the corresponding acceptance button, will be processed by INSIDE REALITY for the elaboration and analysis of profiles and the application of segmentation techniques for commercial, promotional or advertising purposes, cross-referencing with and enriching the customer and user database, all with the aim of optimising and improving INSIDE REALITY’s delivery of advertising, promotional or commercial information, as well as offering the user appropriate information in accordance with their tastes, hobbies or preferences.

Commercial, promotional or advertising communications of products and services of VASS and the companies that form part of the VASS GROUP: The personal data of the users may be processed by INSIDE REALITY and by the companies of the VASS GROUP for the purpose of sending advertising, promotional information or information that may be of interest to the user, by post, e-mail, SMS, instant messaging and other means of electronic communication, exclusively in the event that the user has consented to this purpose of data processing, by expressly accepting the box for commercial, promotional or advertising communications.

Likewise, INSIDE REALITY informs that, in order to optimise and introduce improvements in the sending of advertising, promotional or commercial information, as well as to offer the user appropriate information according to their tastes, hobbies or preferences, it may process data consisting of the preparation and analysis of profiles and apply segmentation techniques for commercial and advertising purposes. This data processing will be carried out both with data provided by the interested party through the registration forms and with data derived from the browsing and use that the user makes of the INSIDE REALITY website (internal data), and with data collected through social networks in case the user authorises that such data be provided to INSIDE REALITY or the VASS GROUP by social networks (e.g., Facebook, X (formerly Twitter), Instagram, etc.), through which the user logs in or registers (external data).

The user may object at any time to the processing of his/her data for advertising or promotional purposes by INSIDE REALITY and the VASS GROUP, including the preparation and analysis of profiles under the terms described, using the channels provided by INSIDE REALITY.

5. WITH WHOM DO WE SHARE YOUR DATA?

As a company with global reach, INSIDE REALITY manages the disclosure of users’ personal data, both internally and with specific third parties. This transfer of information includes external service providers, other external agents and is carried out in situations related to commercial transactions and legal requirements.

Users’ personal data is shared in the following circumstances:

Collaboration with External Service Providers: INSIDE REALITY shares data with external entities to fulfill requests, respond to enquiries, fulfill orders, validate coupons, offer samples, facilitate participation in sweepstakes, and enable various functionalities through their web platforms. These providers perform tasks on behalf of INSIDE REALITY, such as hosting or operating its websites, payment processing, data analysis, customer service, postal or delivery services, as well as managing promotions. Although they access personal data necessary for their work, they are not authorised to use it for other purposes. They must comply with the guidelines in this Privacy Notice and with applicable data protection laws and regulations.
Relationship to Other Third Parties: User data is used or shared by INSIDE REALITY with sponsors, advertisers, ad networks, ad servers, social networks, analytics companies and other third parties for activities related to marketing, promotions, data enrichment and product disclosures.
Business Transfers: In the course of its business, INSIDE REALITY may acquire or sell assets, subsidiaries or business units. Within the framework of these operations, users’ personal data are usually considered transferable assets, although they will continue to be subject to the terms established in the Privacy Notices in force, unless users give their explicit consent.
VASS Group: INSIDE REALITY is part of the VASS GROUP. In this context, INSIDE REALITY has access to the personal data managed by VASS, as well as to the data of other companies in the GROUP, exclusively for purposes related to the operational and administrative management of the GROUP, under strict security measures and regulatory compliance. INSIDE REALITY may use or share user data within the VASS Group for commercial and operational purposes.
Disclosure for Legal Requirements: INSIDE REALITY may transfer and disclose users’ personal data to third parties:

To comply with legal obligations.
When it is believed in good faith that an applicable law requires it.
At the request of government authorities in ongoing investigations.
To verify or enforce compliance with the “Terms of Use” or other relevant policies.
To detect and protect against fraud, technical or security vulnerabilities.
To respond to emergency situations; or
To protect the rights, property, safety or security of third parties, visitors to INSIDE REALITY’s website, INSIDE REALITY or the general public

6. WHERE DOES THE PERSONAL DATA WE PROCESS COME FROM?

The data that INSIDE REALITY processes as a result of the interactions carried out by the user through our website come from the following sources:

Data provided by the user by filling in the forms made available by INSIDE REALITY, or that the user authorises the social networks to provide to INSIDE REALITY when using the social network connectors to register, by filling in the spaces made available for the participation in promotions managed by INSIDE REALITY, by sending e-mails or by any other means by which the user communicates with INSIDE REALITY.
Data generated as a result of browsing and use of the INSIDE REALITY website by the user.
Data generated as a result of the development, processing and maintenance of the relationship between the user and INSIDE REALITY.
Third-party data provided by the user.
Data obtained from external sources (e.g. social media, etc.).

INSIDE REALITY may process personal data of the following types, depending on the relationship established with the user:

Identifying data (e.g. name and surname, e-mail address, postal address, telephone number, IP address, image, etc.).
Academic or professional data and/or employment details (e.g. data contained in your CV).
Data on personal characteristics and social circumstances (e.g. age, date of birth, tastes, hobbies and lifestyle, etc.).
Browsing and location data (e.g. use of INSIDE REALITY websites, sections visited, data provided by the user through social networks when indicating their location, etc.).
Health data and/or other types of data. These categories of data will be processed exclusively in the event that the user has voluntarily included this type of information in the event that he/she has some type of food intolerance and is going to attend an event where there is a cafeteria or similar service. In any case, INSIDE REALITY will apply the appropriate security measures in accordance with the type of data processed in each case).
Other types of data. Exclusively in the event that the user registers through the social connectors of social networks, the types of data that the user has made public through the social network in question and that the user has consented to be accessed and processed by INSIDE REALITY will be processed.

7. WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION?

INSIDE REALITY processes the personal data provided by users of its website in accordance with the following legitimate bases, depending on the type of data provided by the user, as well as the interactions that the user enters into with INSIDE REALITY:

The processing of your data for the purpose of “Contact” is based on the management and processing of the legal relationship established between the user and INSIDE REALITY, i.e. the management of your own request, the maintenance of contact between the parties and, where appropriate, the provision of the service requested by the user.
The processing of your data for the purposes of “Talent”, “Event Registration”, “Promotions”, “Satisfaction Surveys”, “Commercial, promotional or advertising communications of INSIDE REALITY and INSIDE REALITY Group companies’ products and services, adapted to your tastes, hobbies and preferences in accordance with the elaboration, analysis of profiles and user segmentation carried out”, is based on the consent of the user.
INSIDE REALITY informs that it will only process personal data for the purposes of processing based on the user’s consent in the event that the user has consented to such processing, through the means of obtaining consent made available by INSIDE REALITY.

8. HOW LONG WE WILL KEEP YOUR PERSONAL INFORMATION

The period of conservation of personal data will vary depending on the service / treatment that you may contract. In any case, your data will be kept for the duration of the commercial / contractual relationship. Once this has ended, we will keep your data blocked during the prescription periods of the obligations that may have arisen from the processing and/or the applicable legal periods, remaining at the disposal of the competent authorities for the attention of the possible responsibilities arising from the processing.

By way of example and not limitation, we indicate some of the conservation periods.

When there is a contract between us, INSIDE REALITY will keep the data provided for the time necessary to comply with the contractual relationship and, in any case, during the statute of limitations required by current legislation. The data will be deleted afterwards, except if it is necessary to keep them in order to comply with any legal provision or administrative and/or judicial requirement.
In the event that we receive your CV to work with us, INSIDE REALITY will process personal data strictly during the recruitment period, unless we are expressly authorised to process it for a longer period for subsequent processes. Thus, the data of any unsuccessful candidate will be kept for a maximum period of two (2) years from the end of the selection process or from the time you voluntarily sent us your CV.
Insofar as it complies with legal requirements, we will process your contact details for as long as necessary to deal with and manage the queries you make to us through the “Contact” section of the Website and, in the case of sending you information about our products/services, for as long as you do not object to such sending.
INSIDE REALITY will keep your personal data processed as a result of browsing the Website, as long as you do not revoke your consent to do so, as stated in our Cookies Policy and, in any case, for a period of 1 year. After this time, we will request your consent to the use of Cookies when you access the Website.

9. HOW YOU CAN EXERCISE YOUR RIGHTS

As the right holder of your personal information, you have control over that data. In this way, we also ensure that the information is accurate and truthful.

The rights that can be exercised are

Right of Access: you may consult whether we are processing personal data concerning you at INSIDE REALITY.
Right of Rectification and Deletion: you may access your personal information and request the rectification or deletion of your data when it is inaccurate or no longer necessary for the purposes for which it was collected.
Right of opposition: you may oppose the processing of your data, unless, for compelling legitimate reasons, or in the exercise or defence of possible claims, we keep them duly blocked for the corresponding periods for as long as the legal obligations subsist.
Right to restrict processing: you may request the limitation of the processing of your personal information while the accuracy or lawfulness of your data is being challenged, during the exercise or defence of possible claims or litigation.
Right of portability: you may request the portability of the data you have provided to us to another data controller, in certain circumstances.

You may exercise your rights free of charge.

How can you complain to the Supervisory Authority?

If a user considers that there is a problem with the way in which INSIDE REALITY is processing their data, they can address their complaints to the Data Protection Committee ([email protected]) or to the corresponding data protection supervisory authority, being [ * ] the one indicated in the case of Spain.

10. SECURITY

At INSIDE REALITY we maintain the highest levels of security required by law to protect your personal data against accidental loss and against unauthorised access, processing or disclosure, taking into account the state of technology, the nature of the data stored and the risks to which it is exposed. When we receive your data, we use rigorous procedures and security features to prevent unauthorised access.

The actions described in this section and aimed at ensuring a level of security appropriate to the risk identified shall include, if necessary, the following measures:

Pseudonymisation and encryption of personal data.
Measures capable of ensuring the continued confidentiality, integrity, availability and resilience of processing systems and services.
Measures capable of restoring availability and access to personal data quickly in the event of a physical or technical incident.
Existence of a process of regular verification, evaluation and assessment of the effectiveness of technical and organisational measures to ensure the security of processing.
Periodic assessment of the risk of accidental or unlawful destruction, loss or alteration of, or unauthorised disclosure of or access to, personal data transmitted, stored or otherwise processed.
Measures to ensure that any person acting under the authority of INSIDE REALITY who has access to personal data can only process such data on the instructions of INSIDE REALITY.

11. CONFIDENTIALITY

The personal data that may be collected will be treated with absolute confidentiality, undertaking to keep them secret and guaranteeing the duty to store them by adopting all the necessary measures to prevent their alteration, loss and unauthorised processing or access, in accordance with the provisions of the applicable legislation.

12. ACCEPTANCE AND CONSENT

The user declares to have been informed of the conditions regarding the protection of personal data, accepting and consenting to the processing of the same by INSIDE REALITY in the manner and for the purposes indicated in this privacy policy.

13. CHANGES TO THE PRIVACY POLICY

INSIDE REALITY reserves the right to modify this policy to adapt it to new legislation or jurisprudence, as well as to industry practices. In such cases, INSIDE REALITY will announce on this page the changes introduced reasonably in advance of their implementation.

14. LIABILITY

The user shall be solely responsible for the completion of forms with false, inaccurate, incomplete or outdated data.

15. COOKIES

Our website uses cookies to collect information about how you use the website. For more detailed information on how INSIDE REALITY uses cookies, please see the Cookie Policy.

16. TRANSFERS OF DATA TO THIRD COUNTRIES

In the case of collaboration with suppliers who may have access to your data and who will process the aforementioned data in the name and on behalf of INSIDE REALITY, an exhaustive compliance verification process will be followed, in order to guarantee an adequate data protection control. In addition, a contract will be signed in which these providers undertake to implement appropriate technical and organisational measures and to process the personal data only in accordance with the documented instructions of the joint controllers. If any of the data processors are located outside the European Economic Area, the joint controllers will sign Standard Contractual Clauses with them, which will provide adequate guarantees and protect the access that such third parties may have to your data at all times.